Convention 2.08 - Use of Address Line 1 to Describe Site Buildings and Building Sub Parts

Due to the complexity of sub dividing large buildings into functional areas requiring an EPC, it is difficult to becompletely prescriptive about how to format the information that constitutes sub address information.However, in order to minimise the creation of duplicate sub addresses, Accreditation Schemes and EnergyAssessors should adhere to the following guidelines.

Note that, for Scotland, separate guidance is published on these topics to reflect the operation of the ScottishEPC register and addressing practice.Site Buildingo Site Building should only be used where the base address / UPRN refers to multiple buildings.

Examples of this would be hospitals or campuses where there is a single postal address, butmultiple buildings.

o There are no further rules for formatting this field. The assessor should identify the building usingthe most appropriate description, perhaps agreed between the assessor and the personcommissioning the EPC, e.g. “Operating Theatre” or “Great Hall”.NB: Please note that under this process a refinement to an existing address/UPRN is being requested(rather than a new address/UPRN).

Building Part

o Building Part should be used to identify a sub division within a building.

o The Energy Assessor should generate the Building Part using the following building parthierarchy:Floor Details Room or suite detailsNote that this is normally returned from the PAF (Post Office Address File) details.For example, “Floor 16, Portland House”

Changes to Organisation/Company Name

If an assessor requires the organisation name that forms part of an existing address to be changed, theassessor must contact the Register Operator using their scheme’s normal procedure for requesting a newaddress, and ask for this to be done. This will result in a change to the existing, rather than the creation of anew, address.

There is one exception to this rule. If a case exists where there are two or more addresses sharing the samedetails and the organisation / company name is the ONLY unique element of each address, a new address / UPRN is needed.

e.g.:

The Bookshop, Unit 2, etc…

The Cookshop, Unit 2, etc…

If an assessor were to ask for one of the above entries to be changed to “The Workshop”, a third entry will be added.